Office of the Cook County Clerk - Freedom of Information Act

Declarations under sections 4 and 5 of the Freedom of Information Act

I.

Declaration under section 4(a), 5 ILCS 140/4(a):

The Cook County Clerk is the elected, constitutional officer in charge of vital records, notary public registrations, assumed name registrations, and portions of the taxing and tax redemption processes in Cook County. The Clerk serves as the Clerk of the Board of Commissioners of Cook County. The Clerk is the registration officer under the Cook County Lobbyist Registration Ordinance, and the custodian of Statements of Economic Interests filed in Cook County. It is the office that conducts voter registration and elections in that potion of Cook County outside of The City of Chicago.

A block diagram giving its functional subdivisions is as follows: 

Cook County Clerk’s Office/Administration

Elections

Vital
Records

Ethics

Taxes and
Real Estate

Clerk of
the Board


The operating budget of the Clerk’s office is approximately $28,000,000.

The County Clerk has operating facilities at ten locations:

Elections and Administration: George W. Dunne Cook County Administration Building
69 W. Washington St., Suite 500
Chicago, IL 60602

Vital Records: Downtown Chicago - Daley Center
50 W. Washington St. East Concourse Level - 25
Chicago, IL 60602 

Elections and Vital Records:
5600 W. Old Orchard Road Room 149
Skokie, IL 60077

2121 Euclid Ave. Room 238
Rolling Meadows, IL 60008

1311 Maybrook Square, Room 104
Maywood, IL 60153
 
16501 S. Kedzie Room 238
Markham, IL 60426

10220 S. 76th Ave.
Bridgeview, IL 60455

Real Estate & Tax Services: Cook County Building
118 N. Clark St. Room 434
Chicago, IL 60602

Clerk of the Board: Cook County Building
118 N. Clark St. Room 1034
Chicago, IL 60602

Hawthorne Distribution Center
4545 West Cermak Road
Chicago, IL 60623

The Clerk’s office has approximately 228 full time employees. Its part-time and election day employees can number up to 10,000.

The Cook County Clerk has no board, commission, committee, or council which operates in an advisory capacity relative to its operations, nor which exercises control over its policies or procedures, or to which the Clerk is required to report and be answerable for the operations of his office.

II.

Declaration under section 4(b), 5 ILCS 140/4(a):

Freedom of Information Act requests may be sent to the Cook County Clerk’s Office by mail, fax, email or delivered in person. The office charges $0.15 per page after the free pages allowance has been exceeded.

The mail address (which can also be used for delivery) is:

Cook County Clerk’s Office
Attention: FOIA Officer Sarah Resnick
Suite 500
69 West Washington Street
Chicago, Illinois 60602

The email address is: D.Orr@cookcountyil.gov or FOIA.ccclerk@cookcountyil.gov.

The fax number is 312-603-9788

III.

Declaration under section 5, 5 ILCS 140/5:

The clerk maintains public records relating to voter registration, the conduct and results of elections, vital records as governed by the Illinois Vital Record Act, the official agendas minutes, resolutions, ordinances and journals of the Cook County Board of Commissioners, registrations filed under the Cook County Lobbyist Registration Ordinance, Statements of Economic Interests filed in Cook County, notary public registrations, assumed name registrations, and records relating to tax agency reports, tax increment financing reports and the tax redemption processes in Cook County.

In response to FOIA requests, the Clerk furnishes, or makes available for inspection, documents that are either (1) printed out on paper in a form that requires no additional equipment to comprehend, or (2) produces CD’s that contain the documents or information in a form readily rendered readable by commonly-available computer programs. While the documents are often prepared in the forms used by proprietary programs such as Microsoft Word or Excel, such documents are easily read by programs available for free, such as Open Office. Documents made available as PDF’s are read by components all commonly-used computer operating systems, such as Microsoft Windows, the Apple OS or freely-distributed versions of Linux, such as Ubuntu or Debian.