Job Code: 7777
Job Title: Director of Human Resources
Salary Grade: 21
Department Budget No.: 11100
Position I.D. No.: 0044499
Division: Human Resources
The Director of Human Resources reports directly to the Deputy Clerk of Human Resources and is responsible for the management of the day-to-day operations of the Human Resources Division. Such responsibilities include, but are not limited to, supervision of the divisional staff in the administration of timekeeping, payroll-related matters, benefit administration and training. The Director of Human Resources is also responsible for the tracking of employee attendance as well as the reviewing and approving of employee leave of absence requests. Other key responsibilities include the tracking and reporting of FMLA usage time by employee, divisional payroll averages, and all other reports as requested by the Deputy Clerk. Additionally, this position maintains all employee personnel files and may also be required to assist the Deputy Clerk of Human Resources in carrying out other duties assigned to the Human Resource Division by the Clerk and/or her or his Chief Deputy Clerk as needed.
Essential Job Duties
- Supervises and assists all staff involved in timekeeping, payroll and benefit administration.
- Certifies payroll on a bi-weekly basis for review and approval by the Deputy Clerk of Human Resources and Cook County Clerk’s Administration prior to its submission to the Cook County Comptroller’s Office to ensure proper payment of Cook County Clerk employees.
- Generate and analyze reports detailing Cook County Clerk employees’ available benefit time and other payroll related records to ensure employee time cards are accurate and complete.
- Obtain and maintain current information regarding County employee benefit plans, employee assistance plans and wellness plans.
- Facilitate new employee onboarding, which will primarily consist of benefits orientation, the preparation and collection of all new-hire forms, and the processing of all benefit-related forms in accordance with the requisite enrollment periods. Respond to all Cook County Clerk employee inquiries regarding benefit time accrual and/or Family Medical Leave Act (FMLA) questions.
- Address any bi-weekly paycheck inquiries from all Cook County Clerk employees.
- Manage and facilitate the bi-weekly payroll records (i.e. direct deposit information) to the Cook County Comptroller’s Office.
- Assist in the posting, processing and selection of all internal and external employment candidates.
- Adjust the Cook County Clerk employee database as necessary when any payroll and/or employment status is changed, including for, but not limited to, new hires, suspensions, leaves of absence, FMLA usage, changes in name, address, federal and/or state withholding taxes, and all other applicable changes to the pay status of all employees.
- Maintain and ensure data integrity concerning all steps of the payroll process, including but not limited to, swipe-in and out transactions, payroll reconciliation, and resolution of any and all payroll related opportunities as they arise.
- Assist and coordinate with the necessary stakeholders to ensure proper configuration of all Cook County Clerk employee’s biometric access and functionality within the Cook County Time (CC Time) system and troubleshoot and resolve all issues when applicable.
- Prepare and analyze monthly Human Resources-related reports.
- Manage all FMLA applications.
- Manage all ADA applications.
- Monitor and assist with the resolution of any Employment Actions on behalf of the Human Resources Division, as well as maintain and update all personnel files associated with the outcome and resolution of such Employment Actions.
- Collect and maintain any relevant updates concerning any Collective Bargaining Agreements, Cook County Clerk policies and applicable State & Federal Employment and Labor policies.
- Acquire and disseminate all employee benefit information (i.e. medical, dental, pension, flexible spending accounts, and/or travel benefits).
- Coordinate with and assist all Cook County Clerk employees who file worker’s compensation claims with the Cook County Risk Management Department, including but not limited to the preparation of information packets, serving as a liaison between the parties, and providing any and all information requested.
- Draft memorandums and correspondence to all Cook County Clerk employees regarding the Human Resources Division, as delegated by the Deputy Clerk of Human Resources.
- Recommend, prepare, interpret and explain all Cook County Clerk Human Resources Divisional policies to all staff members, and respond to any and all employee inquiries regarding the same in a timely manner.
- Participate in the intake, review and investigation of Equal Employment Opportunity (EEO) allegations, claims and cases.
- Facilitate and participate in pre-employment screenings as required by the Deputy Clerk of Human Resources.
- Partner with other Cook County Clerk staff to facilitate and administer all relevant Human Resource-related training and/or testing.
- Investigate, identify and resolve all timekeeping errors and inconsistencies.
- Maintain the confidentiality of all personnel-related data throughout the course of duties.
- Assist the Deputy Clerk of Human Resources in carrying out the duties assigned to the Human Resources Division.
- Bachelor’s Degree in Business Administration, Organizational Development, Human Resources, Human Resources Management or Accounting from an accredited college or university.
- Minimum three (3) years of work experience in Human Resources, including but not limited to payroll processing of automated time entry, employee training, personnel file integrity, or other related duties.
- Computer literate with industry standard software, including but not limited to, the Microsoft Office Suite of programs.
- Possession of a Master’s Degree or higher in Business Administration, Human Resources or Accounting from an accredited institution.
- Five (5) years of full-time work experience in Human Resources, including but not limited to payroll processing of automated time entry, employee training, personnel file integrity or other related duties.
- Three (3) years of full-time work experience in payroll processing and automated time entry in a governmental agency.
- One (1) year of full-time work experience with the title Human Resource Generalist.
- Experience in employee benefit administration.
- Experience in worker’s compensation claims and resolutions.
- Experience in Oracle payroll software.
- Experience with payroll-related matters for employees covered by a Collective Bargaining Agreement.
Knowledge, Skills and Abilities
- Ability to manage and develop staff in a courteous and professional manner.
- Knowledge of principles and practices of public agency Human Resources and payroll-related issues.
- Thorough knowledge of, or the ability to quickly grasp, federal, state, county and/or local, regulations, laws, and ordinances governing public sector employees and the numerous different relationships between employer and employee.
- Knowledge of principles and practices involving FMLA, ADA, EEO and Human Resources.
- Knowledge of benefit administration.
- Knowledge of methods and techniques of payroll administration including the operation and use of automated systems.
- Ability to communicate clearly and effectively with Cook County Clerk employees and staff, labor union representatives, and other applicable stakeholders.
- Ability to recommend, draft, interpret, plan and administer employment policy changes, programs and new initiatives relating to the various areas of personnel management.
- Ability to maintain confidentiality of Cook County Clerk personnel files and included information.
- Ability to work collaboratively with administrative, supervisory, technical and professional staff in the coordination and/or delivery of services as provided by the Human Resources Division.
Any offer of employment will be contingent on the applicant passing a drug screening test, background check and any required pre-employment testing.
The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside of an employee’s normal line of work.
Application Period: February 11, 2019 – February 25, 2019
Application for employment must be made in person at:
Cook County Clerk’s Office Of Human Resources
69 West Washington,
Chicago, Illinois 60602
Email resume To: Countyclerk.Hr@Cookcountyil.Gov (Job Code: HR21119) An Equal Opportunity Employer